Top Tips for Using Declaron

Customs is complicated. It can be hard to know ‘what do I do first?’.  So we recently ran a webinar about the most important steps to completing your first declaration and our key tips based on real customer’s experience. Here’s a quick summary… 

  1. Correctly set your business up with Revenue to avoid red routing!

Make sure your business has all the necessary admin done, before you attempt to submit a declaration to Revenue. There’s no point in going through all the hard work creating a customs declaration and trying to move your products if it’s only going to come back from Revenue with a red routing, due to the strict business requirements in place. If, for example, you’ve have forgotten to send in your authorisation form, or you haven’t got your TAN set up properly, all your efforts will have been in vain and you may not get your good moved in time. So be sure to set yourself up for success! 

  1. Be sure your business is set up with Revenue and you have your EORI in place
  2. Lodge your custom agent authorisation form and look for acknowledgement back from Revenue.
  3. Have your TAN account in place, this can be located in your ROS Account. Make sure you have sufficient funds in it or that you have arranged deferred payment.
  4. Have a deferred payment set up for your VAT, if you’re going to use that. 

There are unfortunately no short-cuts but Declaron’s customer service team are ready to help our customers with any clarification on these first four steps.

  1. The extra step for declarations on goods that that exceed €20K

One step that we are seeing often missed is when declarations exceed the value of 20,000 they require a valuation statement but people are ticking ‘no’ instead of ‘yes’ when this is asked. If your goods exceed this value, please tick ‘yes’ to avoid orange/red routing. You used to need a G563A form  but by simply ticking ‘yes’ Declaron will save you the time and paperwork involved and automatically get that covered off for you.

  1. Don’t forget your partner/supplier’s paperwork!

If you get paperwork from your supplier to lodge with the declaration, such as licences, shipping details, packing lists and commercial invoices, all  need to be ready for when you are submitting your declaration to customs. We are seeing a few businesses getting delayed at this point. 

  1. Give yourself additional time in the beginning…

While we’re here to help, customs is a new challenge and it will require resource time from you and your business. Many practised Declaron users are getting declarations complete in under 5 minutes, but getting used to the process and ensuring you’re set up correctly first, will take some time! So be sure to give yourself the time to prepare – to get set up and then to double check your submissions, your commodity codes the first few times etc. If will be much simpler and faster in the long run. 

  1. Do a test declaration before you do your first ‘real’ one. 

Declaron offers a sandbox option by which you can freely test submitting a declaration without worrying you’re going to make a mistake that will result in delayed goods. Contact support and they will arrange this for you.

  1. Take the time to talk to your suppliers/buyers where possible.

Nobody has all the answers but we can all do our best to work through the challenge together. Schedule an open conversation between yourself and your counterparts/suppliers to knowledge share and ensure no presumptions are being made about ‘who is doing (or paying) for what’. We have found that it’s really helped some customers to on-board faster and get their goods moving quickly. And remember, for every Export declaration there is an Import declaration required and vice versa.